Month: October 2017

New Venue Alert: Topgolf comes to Orlando!

Imprint Group is a full-service entertainment company specializing in special events, entertainment, event production & technology. Elevate the ordinary to extraordinary!Looking for the next best venue in Orlando? Imprint Group knows it and can help you create a fun & memorable experience at Topgolf in Orlando.

Earlier this month I had the opportunity to attend the first preview of Topgolf Orlando which officially opened to the public on October 20th. Our industry is buzzing about this new entertainment venue for its endless group and special event possibilities!

For those of you, like myself, who have never visited a Topgolf facility before, it is most similar to a driving range but much fancier, more game options, and more of a party. There are multiple levels with golf bays along the perimeter, accommodating up to 6 golfers each, and while the bays are under an overhang attached to the building, they face outside. Inside each bay is a touch screen, filled with different games the golfers can choose from to evolve the mundane driver range feel into a more exciting game. The games reminded me of the pre-loaded games inside a dart machine, but rather than throwing darts, you are driving golf balls different lengths or into different targets out on the green.

Special to the view here in Orlando, is the Orlando Eye that can be seen on the left side of the netted-in area. (See photos below to better understand this venue). Topgolf is in a great location directly behind Andretti Karting & Games, sharing a street with the Convention Center, right next to the busy and growing International Drive, less than 10 minutes from Universal, and less than 30 minutes from Disney. What sets this location apart is the abundance of parking. The parking lot if huge and can easily accommodate busses and shuttles driving up to pick up and drop off.

Group outings are anticipated and well done at this location with easy check-in, plenty of meetings space for all needs and delicious in-house catering. Topgolf catering is tasty and innovative with items such as their injectable donut hole! These are delicious freshly made donut holes that are served with syringes filled with various fillings such as chocolate, Bavarian crème, and jelly which you then get to insert and fill the donuts holes of your choosing.

Imprint Group has the pulse on all the indoor rental and meeting spaces groups can utilize but you are able to have food catered even if you do not use one of these spaces. Topgolf will set up a table next to your group’s golf bay with the food.

A fun touch they added to some of their meeting space is white dry-erase walls with mounted TV’s so you can have a proposal or PowerPoint playing on the TV and be taking notes on the wall around it! For groups looking to host teambuilding sessions, these can easily be done in the meeting spaces if bringing in teambuilding, by utilizing the games to encourage friendly competition out in the golf bays, or by hosting tournaments organized by Topgolf. Purchase award packages from the events team to award your players with trophies or medals or fun Topgolf swag bags for participation to commemorate their efforts and offer tangible memories.

Topgolf is definitely a must-see venue this season and will continue to be a favorite here in Orlando. I am excited to go back and practice my golf game with friends and work with you as your Imprint Group partner in 2018 and beyond!

By Carolyn Capurso, Creative Solutions Coordinator

Filed under: Destination Management, Florida, Teambuilding, Things We Love

Moving Party for Western Union!

Corporate Event Planning Company in Denver, Florida & Las Vegas | Event Management | Imprint GroupImprint Group Welcomes Western Union HQ to Denver with Multiple Special Events

Congrats to one of our favorite, longtime clients Western Union on their global HQ move to Denver! This past Thursday, Imprint Group and the event production team produced a series of special events that helped announce Western Union’s global office move from Englewood into Denver, which included a pep rally, community service events across Colorado, a dinner for leadership and a rooftop LED party to unveil the new yellow glowing sign along Interstate 25 for its employees.

Corporate Event Planning Company in Denver, Florida & Las Vegas | Event Management | Imprint GroupImprint Group’s favorite features from the event included a 7:30am pep rally for more than 500 employees with surprise appearances by the Denver Stampede, Rocky and dancers from the Denver Nuggets; transferring those guests in 17 buses, all wrapped with the Western Union logo, to service projects across the metro area; a “moving” party on the 15th Floor of their new building prefabrication using branded moving boxes to create a cocktail and dinner space; and the incredible LED after party where our entertainers put on a custom show to unveil Western Union’s new sign, lit for everyone in Denver to see! Check out the press coverage of the events here.

Filed under: Colorado, Special Events

All the Fall Feels in Florida

Florida DMC and Corporate Event Planning Company Imprint Group

One of my favorite reasons to live in Florida (and of course, be a member of the Imprint Group event production team) is the seasons. This may sound funny to most people since Florida doesn’t have the traditional seasonal change like Colorado, but Floridians use any excuse to celebrate!

The palm fronds do not change color or fall, the wind does not turn cold, and we are not dressed in Patagonia jackets and Ugg boots as soon as the calendar reads September 22nd. We do not have a definitive date in Florida for when to celebrate, the seasons do not tell us, so we celebrate even longer than the locations that live by those standards and we love it! September 1st, you will find me decorating my home for Fall and lighting leaf and apple scented candles with a Pumpkin Spice Latte in hand. It is cliché and it is beautiful.

Each Fall, the theme parks re-decorate in incredible detail to truly make you feel a little chillier and crave caramel apples and cider. Magic Kingdom is transformed and the haunts come out to play during Mickey’s Not So Scary Halloween Party. Children and adults, alike, are expected to dress up and trick or treat! Universal gets in on the action as well, with their “Halloween Horror Nights” drawing crowds from across the world to walk through the park getting scared at every turn! Legoland opens up on selected weekends for “Brick or Treat” where kids of all ages takeover the park begging for treats in their adorable costumes.

Two of my favorite fall activities in Orlando are the Oktoberfest festivals and visiting one of my favorite places, Celebration. Celebration is a small town in the Orlando area created to look like a small New England town. They decorate the town for every holiday, and for Fall they offer a pumpkin patch, a haunted house, fall festivals on the weekends, and the community really gets in to decorating, making a drive through the neighborhoods to see the spooky decorations an event in itself. You might see the house that’s turned into a giant pirate ship with a huge façade out front and the owners and their friends dressed as pirates handing out candy and scaring passersby.

Oktoberfest is celebrated in Celebration as well as many other locations across Orlando and is a great chance to try local craft beers. One of my favorites is Jake’s Beer Festival at Loew’s Royal Pacific, filled with live music, food, swag, lawn games, and all the local beer you could ask for!

Finally, being a big foodie, Orlando is my eating playground in the Fall! While the city’s Magical Dining Month ends Oct. 12th, where visitors can dine out at more than 100 restaurants at discounted rates, the Epcot International Food & Wine Festival continues through Nov. 13. Guest circle the World Showcase while sampling food and wine from each destination. New eating stations this year include a Coastal Eats booth and a Cheese Studio. Yum!  The Disney Swan & Dolphin Food & Wine Classic is Oct. 27-28, where award-winning chefs show off their best eats. Don’t miss the Sunday Bubbles Brunch on Oct. 29!

Fall really is one of the best times to visit Orlando, the weather and activities just can’t be beat! Imprint Group is always here to make your visit, conference, meeting or event a memorable one!

By Carolyn Capurso

 

Filed under: Destination Management, Florida, Things We Love, Tours & Attractions

Preparing for the Worst – Advice for Planners facing a Natural Disaster

Corporate Event Planning Company specializing in Event Management & Destination Management Services for Meeting Planners in Denver, Florida & Las Vegas. Imprint Group

The everyday life of an event operations manager is never uneventful or boring. At Imprint Group, our job is to prepare for every scenario that could affect a client’s meeting or event. A motorcoach full of passengers breaks down, 50 extra people show up to a formal dinner gala, the fire eater performer sets the sprinklers off, and so on, those are just some of the things we think of in advance of our events. We can normally predict and plan for the worst, and try to control the situation at hand, but the one thing event production managers cannot control is MOTHER NATURE!

We can, however, predict various outcomes and create a series of backup plans to mitigate the issues we see coming.This is what Imprint Group does best – prepare!

Recently, Hurricane Irma made an unwelcome visit to Orlando. While the devastation could have been much worse, our city still had to deal with a fair share of problems including flooding, tree damage, and a widespread loss of power that lasted 7 days for some. Most of the businesses in the heart of the tourist and convention area of Orlando were back up and operating business as usual within 2 days of Irma’s visit. However, some of our hospitality partners outside this central tourist area and our nearby coastal partners in Port Canaveral weren’t so lucky and went much longer without power.

A few days after the Hurricane hit land, we had a series of group activities planned for a client whose group was visiting Orlando.  Imprint Group’s events included group activities outdoors at venues that had lost power. Both venues tried to assure us that they would have power back on by event day, but when we got two days out and the power still hadn’t returned, we went to Plan B that included moving venues and offering an alternative activity.  Ultimately the group had a great time at the alternate venue and the client was beyond thankful for a little planning ahead on our part.

Basically, at Imprint Group and within the event planning industry, have learned in my years of event operations, that while you always strive for a flawless and uneventful event, be sure to always plan for the “what-ifs.” In the instance of planning for an event that can be affected by a natural disaster like “Irmageddon,” as we called it here in Orlando, be sure to ask yourself and/or do the following:

  1. For outdoor activities, at what point do they make the decision to cancel and what conditions would cause the activity to be canceled (i.e. wind, rain, thunder, lighting, etc.)?
  2. For outdoor venues, do they have a rain location?
  3. Have you mapped out alternate routes to your event destination in case of closed roads due to damage or flooding?
  4. Is there a Force Majeure clause in your contract with the venue or vendor?
  5. Be sure to contact several back up venue/activity locations as soon as there is a threat of extreme weather and put those locations on hold in case you need to make the change. In addition, find out how much notice you must give them to contract the event.
  6. Contact all your vendors to make them aware of your back up venue and talk through any logistical concerns or issues.
  7. Keep calm, stay positive, and be confident, your client will know otherwise!

By Stacey Engelmann

Filed under: Destination Management, Florida, Meetings, Nevada